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Disclosure & Barring Service (DBS) check

Edge Hill University actively promotes equality of opportunity for all with the right mix of talent, skills, and potential and welcome applications from a wide range of candidates, including those with criminal records. 

We select candidates for interview based on their skills, qualifications and experience. 

A Disclosure and Barring Service (DBS) check (formerly the Criminal Records Bureau) is only requested for certain positions if the post authorisation risk assessment has indicated that one is both proportionate and relevant to the position concerned. 

If this is a requirement of the position this will be advised on the job advert and within the job description and person specification. 

If you have been asked to complete a DBS application as a condition of your offer of employment, you will be asked to 

  • complete an application online, or
  • provide a copy of your most recent DBS certificate - if you are subscribed to the DBS Update Service and your check matches the appropriate barred list requirements for the new role (e.g., Enhanced Children/ Vulnerable Adult or Children and Vulnerable Adult). 


Online Application 

You will be sent an email from our external DBS service provider with instructions on how to complete the DBS application. The email will come from dbs@edgehiill.diclosures and will include your login details and the link to the online application. When you click the link, you will be able to choose your own password. Please ensure it is memorable, as you may need to log back into the system later.

First of all, you will select at least three items of identification. You will then complete the application itself online and the system will guide you through the process. If, whilst completing the form you would like more information on what documents can be accepted, please refer to DBS' ID checking guidelines

At the end of the application, you will see an Application Summary to check you have entered your details accurately.

The final stage is to upload your identity documents. You will be asked to confirm that the details on your documents match your DBS application and you will then be taken to the upload screen. Please only upload the documents you have selected on the application.

If you experience problems with any stage of your DBS application, please contact our Staff Recruitment team. 

DBS aim to complete 90% of Enhanced Disclosure checks within four weeks, and 100% within 60 days. Once the checks have been completed you will receive a copy of your Disclosure Certificate, this will be sent to the address you provided on your application form. Please arrange for your certificate to be provided to Staff Recruitment. 

DBS will ask you if you wish to subscribe to the DBS Update Service. We do not currently require staff to subscribe to the Update Service after obtaining the DBS check, but we encourage you to do so. You can subscribe to the update service here.

Update Service

If you are subscribed to the DBS Update service, you may not need to apply for a new DBS check, if your previous check matches the appropriate barred list requirements of your new role (e.g., Enhanced Children/ Vulnerable Adult or Children and Vulnerable Adult). 

In order to conduct your check, please send Staff Recruitment your DBS certificate from the check which registered you for the update service. Staff Recruitment will then run the check for you. 

If you have recently had a DBS check but did not subscribe to the Update Service, a new application will be required. However, if you completed a DBS check in the last 30 days which matches the requirements of the checks being required, you should still have an option to subscribe to the Update service which could allow your previous check to be transferable. 

If you have had a change in name since registering for the update service, please be aware that you will need to apply for a new DBS check.

What happens if a conviction or caution appears on the disclosure certificate?

When assessing applicants for a position, focus is on the individual’s skills, experience, abilities and qualifications. Where an applicant has a criminal record, they may be asked to discuss the disclosed information with a DBS panel (which could include a HR Manager, the Dean / Director of the Faculty or Service Area and an independent senior manager), before a final recruitment decision is made.

More Information about DBS checks

For more information about Disclosure and Barring please visit http://www.homeoffice.gov.uk/agencies-public-bodies/dbs/

 

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